Administration Assistant

National UNV Assignment
- Libya Description of duties
• Provide administrative and operational support to the WHO Libya Country Office, ensuring timely and client-focused service delivery.
• Receive visitors and manage enquiries, appointments and routine communications with tact and discretion.
• Draft, review, edit and finalize administrative correspondence, reports and technical documents in accordance with WHO standards.
• Track incoming correspondence, requests, deadlines and follow-up actions, providing relevant background information to responsible staff.
• Monitor requests for goods and services, including receipts, payments and inventory requirements.
• Support project budget monitoring through GSM/Oracle, including expenditures, available funds, commitments and outstanding financial actions.
• Contribute to financial and technical progress reports for donors.
• Maintain accurate electronic filing systems, databases and reference materials and conduct information searches when required.
• Coordinate administrative and logistical arrangements for meetings, workshops and seminars, including invitations, travel, documentation and participant liaison.
• Prepare presentations, meeting materials and minutes and support follow-up on agreed actions.
• Process official travel arrangements through GSM/Oracle, including travel requests, flights, accommodation and supporting documentation. Profile requirements
• Secondary education required; relevant higher education is advantageous.
• Minimum 5 years of relevant secretarial/administrative experience with secondary education, or 2 years with a bachelor’s degree.
• Experience in administration, finance, office operations, budget monitoring or programme support.
• Previous administrative or financial experience with WHO or another UN organization is desirable.
• Experience with Oracle-based Enterprise Resource Planning (ERP) systems, GSM or similar corporate systems is an asset.
• Strong drafting, editing, document formatting and correspondence-management skills.
• Good organizational skills, attention to detail and ability to track multiple deadlines and follow-up actions.
• Proficiency in word processing, spreadsheets, presentation software, email and scheduling applications.
• Ability to maintain accurate filing systems, administrative records and confidential documentation.
• Strong interpersonal and client-service skills and ability to collaborate effectively within multicultural teams.
• Ability to work independently on routine responsibilities while escalating complex matters appropriately.
• Working knowledge of English and Arabic is required. Benefits and entitlements: The initial contract will be issued upon arrival for the period indicated above. It may be extended subject to the continuation of the mandate, availability of funding, operational requirements, and satisfactory performance. However, there is no expectation of renewal.
• Pre-assignment Entry lump sum: USD 350 Relocation costs: $175 at beginning and end of assignment if duty station is outside of commuting distance (as determined by UNV)
• During Assignment Volunteer living allowance: USD 1101.5 Learning and training: Access to UNV’s learning and career development resources
• Annual leave: 2.5 days per month
• Insurance: Comprehensive coverage for health, life and malicious acts for the UN Volunteer and health insurance coverage for up to 3 eligible dependents. See the Conditions of Service for more details on eligibility criteria.
• Danger and hardship differential: USD 330.44 3.
• End of assignment: Exit lump sum (paid on successful completion of assignment): $120 for each month served, paid on completion of contract Application deadline is on 20 November 2026